It’s hard to overstate the impact of SharePoint in the realm of Information Management. From relatively humble beginnings, SharePoint has now used by over 200 million people spanning over 200,000 organizations and is found in every industry sector.
However, SharePoint on its own can not magically make Information better managed in your organisation. There is no SharePoint feature that assesses all your information, uploads just the valuable stuff, applies appropriate access controls, and fills in the metadata. In fact, most organizations with SharePoint still grapple with realising good Information Management – through no fault of SharePoint or its capabilities.
The General Data Protection Regulation (GDPR), which began as a regulatory requirement, is increasingly seen as both a catalyst and a long-term opportunity for organisations to embed better Information Management practices and thereby ultimately establish greater trust with customers and further unlock employee collaboration and productivity in many businesses.
Office 365 Capabilities
Information Management recommendations for SharePoint Online team sites draw on a variety of Office 365 capabilities. The following illustration shows four different recommended configurations for SharePoint Online team sites and file protection that balances security with ease of collaboration. These recommendations as a starting point and configurations should be adjusted to meet the needs of your organisation.